People sit at desks in front of a table of panelists at a drawing panel at Furnal Equinox 2026

Photo by Kakurady

Panel/Event Submissions

Attendee-run events are the lifeblood of our convention! From discussions and Q&As to meet-ups, workshops, and performances, there truly is something for everyone at Furnal Equinox. Have an idea for an event? Read on!



Apply Now Below!

Host Guidelines

Thank you for your interest in submitting a panel or event to Furnal Equinox! We would not be able to offer the variety of programming we do without your help. Before starting your submission, please take a moment to read the following information carefully. If you have any questions about the submission process after reviewing the following information, please contact us at fepanelsandevents@furnalequinox.com. We’ll get back to you as soon as we can!

Submission Process and Timelines

Panel and event submissions will be open until 11:59 PM Eastern Time on October 24, 2026. We cannot accept late submissions.

Please submit all panels and events you’d like to host through our Sched form at the bottom of this page. Please make sure you have all the information you need ready before you begin – the form does not automatically save!

After submitting the form, you can expect the following:

You’ll receive an email confirmation. If you don’t get this within 24 hours, check your spam folder. If it’s not there, please email us at the above email address.
Our team will review all submissions in the period leading up to and immediately after the submission deadline. Please check your email regularly - we may email you if we have questions about your submission.
A few weeks after the submission deadline, we will email you to let you know if your panel or event was accepted. If your panel or event was accepted, we will work with you on any further steps needed.

Hosting FAQs

Do I need to be registered for Furnal Equinox to submit a panel/event?

You don’t need to be registered for Furnal Equinox to submit a panel/event to us. However, if your panel/event is accepted, all hosts will need to be registered within two weeks of receiving your acceptance.

What kinds of panels/events can I host?

Here’s the categories we list in our submission form:

Panel: In a panel, you’ll talk about something you have some experience with. There's no one right way to run a panel, but they’re often part class, part discussion, and part Q&A.
Social/Meet and Greet: Socials are events where attendees with similar interests or shared experiences can meet to make new friends! This is a great opportunity to meet others who are like you in some way, or others who share your special interests.
Workshop: Workshops are paws-on classes where you’ll guide attendees to do or create something. Workshops often focus on visual art, writing, crafts, or dance.
Performance: Performances are events for you to showcase your talents, whether that’s strutting your stuff, telling stories, or something else entirely!
- Note that we do not accept concert submissions through this form. If you are a musician interested in performing a set/concert at Furnal Equinox, please submit an application to FurnalFest instead.
Game Show: Like the ones you see on TV! We welcome both original game shows, and submissions inspired by existing game shows.
Open Play/Tournament: If there’s a board, video, or tabletop game you’d like to play with others or a game tournament you’d like to host, we welcome submissions for these as well! These will require you to supply your own game and/or necessary hardware.
- Most of these will be scheduled in the Gaming Lounge, but if we anticipate your game will be a little big for that space, we will work with you to explore options for where to host your event.
Other: Some programming just doesn’t fit into the above buckets, and that’s alright! We’d love to hear about and help enact your vision for what you’d like to see at the convention.

Will all panel/event submissions be accepted?

We will do our best to accommodate as many submissions as possible, but space and time are limited, so not all submissions can be accepted.

Furnal Equinox reserves the right to decline panel/event submissions for any reason. Instead of rejection, we may also ask you to make changes to your panel/event before we can accept it.

If your proposed panel/event is a popular idea, we may additionally reach out to connect you with other submitters to run something together.

I need some audio-visual equipment to run my panel/event. What does Furnal Equinox have that I can use?

For most panels and events, we can provide a projector, HDMI cable, microphone, and speakers if requested. We will not be able to provide any other equipment, including computers, adapters, internet, or stationery. Some exceptions:

We will not be able to provide any audio-visual equipment for socials/meet and greets.
For open plays/tournaments hosted in the Gaming Lounge, we can provide an extension cord and TV to plug things into if requested. We will not be able to provide any other equipment, including consoles, games, peripherals, or cables.

Can I submit adults-only/18+ panels/events?

Yes, we accept submissions for adults-only/18+ panels and events. We may also mark panels/events 18+ at our discretion. You will need to be at least 18 years old by the first day of the convention to host an 18+ panel or event.

18+ panels and events will only be scheduled starting at or after 8 PM, and will require badge and ID checks. Badge and ID checks will be arranged by Furnal Equinox.

I need some more folks to make my panel/event idea work. Can I submit my idea first, and then add more hosts later on?

To ensure everyone is rewarded for the time they put into running panels/events, we need all hosts to be added to your initial application. Please find everyone you need first, and come back to submit your panel/event afterwards!

Will Furnal Equinox staff members be able to help me out with my panel/event?

One of our staff members will be around to help you get set up and troubleshoot any A/V issues in the 15 minutes before your scheduled start time. We’ll also provide you with a way to reach us if something goes wrong.

Please note that we cannot provide any additional support during your panel/event. If you anticipate needing extra help, please consider finding another attendee to join you as a co-host!

Can I request that my panel/event be scheduled for a specific time, or not be scheduled at the same time as another event?

Due to the number of events hosted at Furnal Equinox, we are not able to accommodate specific timing or scheduling requests.

Can I collect donations for the convention charity during my panel/event?

Yes, and our Charity team would love to help out with this! Please note on the panel submission form that you’re interested in this, and we’ll coordinate for the Charity team to send someone to your panel/event. Please don’t collect donations on your own.

I have an idea for a panel/event, but I can’t afford to run it. Can I charge an admissions fee or cover charge for my panel/event?

In general, we do not allow admission fees, cover charges, or other monetary exchanges as part of panels and events outside of donations to the convention charity. We may consider some exceptions to this, typically for workshops requiring material supplies. Please contact our team by emailing fepanelsandevents@furnalequinox.com before filling the form out if you would like to seek such an exception.

Can I serve food or drinks as part of my panel/event?

Due to our contract with our venue, we cannot allow you to serve food or drinks as part of your panel/event.

Can I give away prizes as part of my panel/event?

Yes, with some exceptions. We can’t allow you to give out cash prizes. We also can’t allow you to give away food or drinks as prizes. You are welcome to give away other things as prizes. If you plan to give away prizes in your panel or event, please provide details in your submission.

My panel/event has some unusual requirements. Where can I talk about these?

We’ll have some space for you to talk about these at the end of the application form.

What do I get for hosting panels/events?

Aside from our gratitude for your contribution to Furnal Equinox’s programming, we offer a small token of thanks to every panel/event host.

What rules do I need to follow when running panels/events?

We require that panel/event hosts follow our Code of Conduct, applicable laws, the host guidelines set out on this page, any other instructions we send out later on, and any rules the venue sets out (including room capacity limits posted in each room). If your panel/event is scheduled to take place on a main stage, we will also ask you to agree to our Stage Rules (to be sent out later).

At our discretion, not following these rules may result in your event being shut down, ineligibility to host events with us in the future, and/or other escalating action.

Applications for 2027 are open now through October 24th!

Apply Now!