Volunteer

Our volunteers take time out of their busy schedules, giving their spare hours to make sure the convention runs successfully. Without them, Furnal Equinox simply wouldn’t happen. As our convention grows, we try to offer more to our attendees, and that requires us to constantly grow our volunteer team.

Volunteers often work just a few hours here and there while attending the con.

Click here to apply!

Staff

Staffing is a larger time investment, and usually involves duties before the convention as well as during. Our core team of Staff, Department Heads, and Directors work closely together to make sure the inner workings and fine details of our events go as smoothly as possible.

Staff are also Volunteers, but they are the core members of our team. They commit more time to working the convention than Volunteers, but they also receive more perks and rewards, and are assigned to a designated department under which they work. Some staff positions are very involved, while others are less so, and some positions get most of their work done in the months before the con even begins. See below to find positions that best fit you here at Furnal Equinox! 

Click here to apply!

Open Staff Positions

Convention Leadership Positions

Staffing Team Lead

Job description: The Head of the Staffing Department works with all the departments to help ensure that they have enough staff to successfully operate during the convention. In doing so, they coordinate with the various department heads to determine how many staff they currently have and will need in the future. They do so by filtering staff applications to the appropriate departments, and help to maintain a current staff list

During the weekend of the convention, the department manages at-con Volunteers, leading their team to be the point of contact for those who wish to volunteer. The Volunteers department coordinates with the rest of the departments to ascertain their volunteer needs and how best to meet the demand.

This department functions during the full year. The Head of Staffing is expected to monitor incoming applications through the year, forward them to the appropriate individuals, and help on-board new staff members. 

Additional tasks include:

  • Helping to organize the staff crash space
  • Planning and organizing staff perks (this includes helping to plan the staff breakfast and tear-down dinner, as well as snacks available through the weekend)
  • Working with the registration team to ensure that all staff are registered prior to the convention

Required:

  • Must be available to oversee the operations year-round (remote)
  • Must have onsite availability during the convention
  • Excellent organization skills
  • Strong ability to coordinate with other people and departments
  • Welcoming, outgoing personality
  • Ability to work independently and with a team
  • A criminal records background check (we accept background checks that are up to 5 years old

Bonuses

  • Leadership experience
  • Experience with Google Drive and O365
  • Experience building and working within a budget
  • Prior volunteering or staffing experience at a convention
  • Problem Solving

This position requires a criminal records background check (we accept background checks that are up to 5 years old). The successful applicant will be asked to provide one prior to being on-boarded into the role. 

This is a volunteer position, as all Furnal Equinox staff members are volunteers.

    Second-in-Command, Con Store & Merchandising

    You’ll work closely with the Department Head to run the Convention Store prior to and during the convention weekend. You’ll also assist with sourcing, inventory, and selling quality products that interest people and promote the convention.

    The Con Store will work closely with the Dealers Den, and all staff members in both departments are cross-trained on the basic duties and processes of the other department. 

    Required Skills & Qualifications:

    • Sales and/or retail experience
    • Communication skills
    • Familiarity with platforms such as Slack, Google Suite and Office 365
    • Time Management skills and ability to meet deadlines
    • Cash handling experience
    • Basic math skills
    • Criminal background check

    Bonus skills & Qualifications:

    • Merchandising Experience
    • Team Management and the ability to train others
    Second-in-Command, Logistics

    Department: Logistics

    Supervisor: Head of Logistics

    Job Description: The Logistics 2iC is the person directly backing up the Logistics Department Head. They assist with coordinating storage, tracking, transport of all assets year round by supporting the Logistics head and directing the logistics initiatives. This is a year round position.

    Job Elements: 

     

    • Assist Logistics Head as required
    • Assist with Logistics tasks and paperwork
    • Champion asset and inventory audit initiatives
    • Make trips to storage locker as required
    • Be available for Logistics tasks year round
    • Coordinate with other departments, and all of Logistics staff
    • Coordinate with hotel liaison and hotel staff as required
    • Review training materials and promote training initiatives

    Required:

    • 18+ age
    • Background check
    • Must be physically mobile within designated areas
    Business Director

    The Business Director oversees the departments responsible for working with outside vendors, the venue, and managing contracts for the event. The ideal Business Director has experience in a high-level leadership role, possibly for a convention, as well as some experience developing professional relationships. 

    As a director, this individual will be responsible for making decisions for their departments and will work closely with other directors and the Chair to make decisions for the convention as a whole.

    Required:

    • 3+ years of event management and/or con staffing experience
    • Background check
    • Task delegation
    • Excellent communication skills
    • Experience working in a team environment
    • 1-2 years of experience at a Department Head (or similar) level or higher

    Bonus:

    • Local to Toronto or GTA
    • Sales experience

      Hotel Team Positions

      Our Hotel Team helps Furnal Equinox communicate with our hotel and other business partners before, during, and after the convention. None of our room booking is handled through this communication, but there is still a lot of vital discussion on everything from banquets and catering to panel room planning and needs at con, and much more.

      Hotel Team Lead

      Our Hotel Team Lead acts as a point of contact between the convention, our venue, and businesses that work with the event, and will work to build a small but skilled Hotel Team to assist with this. You’ll have opportunities to research potential new vendors, in addition to maintaining our existing relationships. As such, the ideal Hotel Team Lead is local to the Toronto area to facilitate easy communication with our hotel and other businesses, and has at some professional experience with business outreach. This position reports to the Director Team, and will delegates tasks to the Hotel Team.

       

      Required:

      • 1-2+ years experience in sales, marketing, or other business outreach
      • Background check
      • Task delegation/management skills
      • Excellent communication skills and responsiveness while on-the-job
      • Experience working in a team environment
      • Availability before and during the convention
      • 1-2 years of experience in management, preferably with a convention, in a Department Head or higher-level role

      Preferred:

      • Local to Toronto or GTA
        Hotel Team Member

        Our Hotel Team supports the Hotel Team Lead with much of the communication between the convention, our venue, and our business partners. You’ll have opportunities to research potential new vendors in addition to maintaining our existing relationships as well. Hotel Team Members don’t need to live closely to Toronto, but must be able to either support the at-con team in communicating with the hotel, or in advance of the con by articulating Furnal Equinox’s needs to the hotel via email. The main goal of this team is to simplify communication and discussions with our hotel and other businesses, and may do so in email, as well as in group chats with Hotel staff, as well as occasionally over the phone and, when at the convention, in person. This position reports to the Hotel Team Lead.

        Required:

        • Some experience in sales, marketing, or customer service
        • Background check
        • Friendly, approachable, and responsive in all forms of communication
        • Experience working in a team environment
        • Availability before and during the convention

        Bonus (not a requirement):

        • Availability before and during the convention
        • Local to Toronto or GTA

          Nightingales Positions

          The Nightingales are our safety & security team. They respond to concerns about attendee safety, and require a background check.

          Safety & Security Team Member

          The Security Team is a customer service department, focusing on assisting attendees in a general capacity as well as providing a source of safety at event.

          Core Responsibilities

          • Answering general attendee questions and directing them to locations where they can get further information (Convention Operations, Information Desk)
          • Monitoring the Convention space and serving as a representative of the Staff Team to identify issues of various types and to assist with resolution
          • Assist in managing the lines for large events.

          General Positions

          Art Show Specialist, Dealers

          Job description: As the Art Show Specialist with our Dealers team, you will have a role both pre-con and at-con. Pre-con, you’ll handle art show applications and lead the selection of artists for this event. On-site, you’ll prep the art show area, arrange art show pieces with proper labeling, and maintain the art show area.

          Required Skills

          • Good organizational and design layout skills
          • Above average record keeping
          • Ability to lift ~50 pounds
          • Above average communication skills and knowledge of platforms such as Slack, Google Suite and Office 365
          • Good Time Management and the ability to meet deadlines

          Preferred Skills

          • Knowledge of various furry art and artists
          • Basic OSINT skills
            Sponsor Liaison

            Our sponsors are a big part of our convention and are invaluable in providing support that allows our convention to continue each year. We are looking for a creative, organized person to help support our sponsors, supersponsors, and other support levels.

            Your tasks will include:

            • Proposing promotional items to be given to sponsors

            • Planning special events exclusive to the sponsor+ levels

            • Acting as a liaison at the convention to ensure all events are delivered at a quality that reflects the value of our sponsor+ supporters

            • Coordinating with other departments to ensure the delivery of a great sponsor experience

            • Soliciting feedback from sponsors to influence planning for future years

            • As the department grows, guiding the department and the staff within it

            Previous convention or event planning experience is an asset, but not required. If you are interested in applying for the position, please submit a form below.

            GoH Liaison

            The GoH Liaison acts as a point of contact for Guests of Honor, preparing for and managing each GoH’s appearance at Furnal Equinox. The liaison is responsible for arranging travel and coordinating preparations for all guest panels/events and space inside the Dealers Den prior to the convention. During the convention, the GoH liaison facilitates an enjoyable at-con experience for the GoH and manages arrangements made prior to the convention for the GoH.

             

            Requirements

            • Strong organizational skills
            • Good communication skills
            • Experience with customer service
            • High attention to detail

            Nice to Haves

            • Experience with any of the departments you’ll need to interact with (A/V, Programming, etc.)
            • Experience with GSuite/O365
                HUB Team Member

                HUB is a new and evolving department Primarily focused on welfare checks on staff throughout the con and maintaining harmonious relations within the staff.

                We are searching for a person local to the GTA to assist in the planning and implementation of social events for both our virtual and in-person staff both during and outside of the convention. They will also work closely with the Department Head and Second-in-Command (2IC) of HUB in monitoring staff morale both pre-event and during the Convention as well as assisting with the composition and production of the monthly staff newsletter.

                Required skills

                • Strong communication skills
                • Multitasking 

                 

                  Programming Positions

                  Programming Team Member

                  Programming Staff handles pre-con and at-con correspondence between panelists and the convention. They will help review submitted panels/workshops/performance and aid in the scheduling of panels and events for the con.  During the convention, programming staff ensure things remain on schedule and provide panelists with the necessary resource.  

                  Programming Staff also will communicate any deviations from the set schedule to the affected parties so that these changes may be communicated to attendees in an expedient manner.

                  Required Skills:

                  • Customer service experience
                  • Multitasking
                  • Able to take direction, but also self starter
                  • Work to deadlines issued by head/assistant head of department
                  Audio/Video Coordinator (Panel Rooms)

                  Department: A/V

                  Supervisor: A/V Lead

                   

                  Job Description: FE is looking for someone to help manage our panel room A/V operations! For this position, you will primarily oversee managing our team of panel room technicians who assist our panelists in connecting to projectors, speaker systems, and microphones. You will be ensuring there’s always someone there to help get each panelist plugged in, and for making sure technical issues are resolved. 

                   

                  While you will be expected to be on-call for a large portion of each day until another team member takes over, the at-con time expectation is relatively low. It is spread across the whole day, in short bursts of activity.

                   

                  Job Elements: 

                  • Delegating troubleshooting duties to team members
                  • Scheduling of team members and any A/V volunteers as needed
                  • Communicating with team via radio and in-person at the convention
                  • Troubleshooting mic, mixer, and projector issues in panel rooms

                   

                  Skills Required:

                  • Basic A/V tech knowledge: Connections for projectors for Macs and PCs, as well as for mixers, microphones, and speakers
                  • Some experience leading a team, in a work, volunteer, or other environment
                  • Task delegation
                  • Time management skills & punctuality
                  • Some customer service skills when communicating with panelists

                   

                  Special Considerations: This is a role that is fairly mobile around the con space, so it is ideal for someone comfortable being on their feet and moving for much of the day.

                    Panel Audio/Video Team Member

                    Department: A/V

                    Supervisor: Panel A/V Lead

                     

                    Job Description: FE is looking for someone to help out with our panelists’ A/V needs! For this position, you will join our team of technicians who assist panelists in connecting to projectors, speaker systems, and microphones. You will be ensuring there’s always someone there to help get each panelist plugged in, and for making sure technical issues are resolved. 

                     

                    While you will be expected to be on-call for a few hours at a time. However, the at-con time expectation is relatively low and spread across the whole day, in short bursts of activity.

                     

                    Job Elements: 

                    • Troubleshooting mic, mixer, and projector issues in panel rooms
                    • Communicating with team members and panelists
                    • Working with volunteers at the convention, who may be assigned to assist you in your duties

                     

                    Skills Required:

                    • Basic A/V tech knowledge: Connections for projectors for Macs and PCs, as well as for mixers, microphones, and speakers
                    • Time management skills & punctuality
                    • Teamwork skills
                    • Some customer service skills when communicating with panelists

                    Special Considerations: This is a role that is fairly mobile around the con space, so it is ideal for someone comfortable being on their feet and moving for much of the day.

                      Logistics Team Positions

                      Our Logistics team is the backbone of the convention, working mostly behind the scenes to provide a seamless experience to our attendees. Most positions work both on-site and off, and much of their work happens right around convention time, but can vary by position. All Logistics Staff positions require: candidates 18 years or older; a background check; and many positions have physical work demands, along with some special training that our team will provide as needed.

                      Logistics Coordinator

                      Department: Logistics

                      Supervisor: Head of Logistics

                      Job Description: The Logistics Coordinator is the person assigned responsibility for designated areas within the event space during Logistics tasks. They coordinate with logistics staff and other departments to ensure that event setup and teardowns go smoothly. This is a year round position.

                      Job Elements: 

                      • Assist with Logistics tasks and paperwork
                      • Developing yearly operational plans for designated areas
                      • Review and maintain training materials and spearhead training sessions
                      • Coordinate setup/teardown operations in designated areas
                      • Coordinate volunteers for Logistics tasks in designated areas
                      • Coordinate with Logistics drivers, other coordinators and staff
                      • Coordinate with other departments as required
                      • Assist with asset and inventory audit initiatives
                      • Coordinate with hotel liaison and hotel staff as required
                      • Be available for Logistics tasks year round

                      Required:

                      • 18+ age
                      • Background check
                      • Must be physically mobile within designated areas
                          Logistics Team Member

                          Department: Logistics

                          Supervisor: Logistics Coordinator

                          Job Description: The Logistics staff is responsible for assisting with tasks during events. These tasks include setup and teardown as well as on site audits. They assist in supporting the Logistics Coordinator in leading volunteers through setup and teardown. The ideal candidate will also be available outside of events to also assist with audits and other Logistics initiatives throughout the year.

                          Job Elements: 

                          • Assist Logistics Coordinator as required
                          • Make occasional trips to storage locker for Logistics tasks
                          • Be available for Logistics tasks during events
                          • Assist with asset and inventory audit initiatives
                          • Assist other Logistics staff as required

                          Required:

                          • 18+ age
                          • Must be able to work in a physically demanding role

                          Publicity and PR Positions

                          The following positions act as a voice on behalf of the convention, often communicating with third parties or social media followers directly. The Publicity team coordinates on many of the following projects. As such, teamwork and professionalism in both internal and external communication is a must, and some experience working in a communications role in the past (e.g. sending newsletter, customer service/support, etc.) is preferred.

                          Discord Chat Moderators

                          We need several moderators for various rooms who will work with the Lounge team to be sure
                          that chat participants follow our rules and Code of Conduct. The spaces needing
                          moderation at this time are:

                          • Discord

                           

                          Social Media Team Member

                          Social Media Team Members work with the Publicity team to write content for our website and social media.

                          Skills that we are looking for with this position:

                          • Must have good written Canadian English skills
                          • Previous writing experience would be preferable
                          • Good communication skills

                          ​Core Responsibilities

                          • Communicating with other departments 
                          • Meeting deadlines 

                          Artist Positions

                          Designers & Artists

                          Designers and Artists will work with the Art Department Lead to put together the conbook, the scheduling booklet, posters and website assets. 


                          Skills that we are looking for:

                          • Base knowledge of InDesign and/or Illustrator (or any other relevant apps. Licence can be provided by us)
                          • Able to work with others and accept feedback
                          • Good communication skills

                          ​Core Responsibilities

                          • Communicating with other departments for their specific requests
                          • Meet deadlines 
                          • Design of assets (conbook, schedule booklet, posters, banners, etc…)

                           

                          Please submit a link to your portfolio when applying for this position!

                          3D Artist

                          As we’re building up the virtual convention, we’re looking for 3D artists who will help design and texture virtual environments. We’ll consider those with experience with any one of the following:

                          • Texturing
                          • Lighting
                          • Unity experience

                          Note that artists can use any program desired, so long as files are exported in the .fbx format.