Volunteer
Our volunteers take time out of their busy schedules, giving their spare hours to make sure the convention runs successfully. Without them, Furnal Equinox simply wouldn’t happen. As our convention grows, we try to offer more to our attendees, and that requires us to constantly grow our volunteer team.
Volunteers often work just a few hours here and there while attending the con.
Staff
Staffing is a larger time investment, and usually involves duties before the convention as well as during. Our core team of Staff, Department Heads, and Directors work closely together to make sure the inner workings and fine details of our events go as smoothly as possible.
Staff are also Volunteers, but they are the core members of our team. They commit more time to working the convention than Volunteers, but they also receive more perks and rewards, and are assigned to a designated department under which they work. Some staff positions are very involved, while others are less so, and some positions get most of their work done in the months before the con even begins. See below to find positions that best fit you here at Furnal Equinox!
Open Staff Positions
Security Team Positions
Assistant Head of Security
Furnal Equinox currently has an opening for our Assistant Head of Security, who will be second-in-command security team at Furnal Equinox.
This is a leadership position integral to the success of any given in-person event, with duties before, during, and after the convention. To be successful in this position, a given candidate must exhibit strong communication and conflict resolution skills, a penchant for leadership and managing teams, and be able to handle juggling multiple duties with varying levels of priority.
Skills that we are looking for with this position:
- Team Leadership
- Delegation and Task Assignment
- Conflict Resolution
- Ability to Multitask
- Strong Communication
- Customer Service
The candidate will be responsible for all aspects of security leadership, including but not limited to:
- scheduling
- splitting workload tasks with assistant head of securityliaising between the Directors, Assistant Head of Security, and team members
- answering emails via OSTicket in a polite, accurate, and timely fashion
- being prepared to assume leadership of Security Department during absence of Head ofSecurity
Experience in the following is considered an asset:
- Event management (Department Head or team member level)
- Security work (either event/convention related or not)
To apply for this position, please send an email to
with the subject line: Assistant Head of Security Application or use the form below.
As we are very busy and volunteering our time, please understand that only those selected for an interview will be contacted.
Any candidate asked to move forward in the process will be required to submit to a background check.
Security Team Member
The Security Team is a customer service department, focusing on assisting attendees in a general capacity as well as providing a source of safety at event.
Core Responsibilities
- Answering general attendee questions and directing them to locations where they can get further information (Convention Operations, Information Desk)
- Monitoring the Convention space and serving as a representative of the Staff Team to identify issues of various types and to assist with resolution
- Assist in managing the lines for large events.
Registration Positions
Registration Team Member
For the majority of attendees, their first interaction at Furnal Equinox is with Registration staff. Registration staff welcome and check-in attendees, providing them access to Furnal Equinox.
Core Responsibilities
- Verify and check-in registered attendees
- Process registration payments, issue badges, and hand out sponsor goodies
- Ensure compliance with registration policies
- Answer registration-specific questions and direct attendees to further information
Registration staff require a combination of these core skills: in-person customer service, ability to work quickly & accurately under pressure, and an ability to maintain confidentiality. Detailed training will be provided.
Publicity and PR Positions
The following positions act as a voice on behalf of the convention, often communicating with third parties or social media followers directly. The Publicity team coordinates on many of the following projects. As such, teamwork and professionalism in both internal and external communication is a must, and some experience working in a communications role in the past (e.g. sending newsletter, customer service/support, etc.) is preferred.
Chat Moderators
We need several moderators for various rooms who will work with the Lounge team to be sure
that chat participants follow our rules and Code of Conduct. The spaces needing
moderation at this time are:
- Discord
Lead Moderator
We’re looking for a Discord Community Manager who will:
- Manage and oversee the Furnal Equinox Community Discord
- Work with other Publicity staff to ensure brand and messaging consistency across all platforms
- Stay up-to-date with various goings-on in other departments, advertise for them as needed
- Attend periodic meetings to plan and coordinate announcements with other departments
The candidate should also possess some experience as a Discord or community manager, in addition to being on Discord enough to fulfill the Community Manager role.
Artist Position
Artist Pool Manager
The Artist Pool manager is responsible for communicating with our external artists and providing them with updates and projects depending on the convention’s needs.
Core Responsibilities
- Communicate with team via Telegram, Slack, and/or Discord as needed
- Good communication skills
- Keeping an open line of communication between the art department and the artists
You can be an artist who also manages the artist pool!
Designers
The designers will work with the director of Presence to put together the conbook, the scheduling booklet, posters and website assets.
Skills that we are looking for:
- Base knowledge of InDesign and/or Illustrator (or any other relevant apps. Licence can be provided by us)
- Able to work with others and accept feedback
- Good communication skills
Core Responsibilities
- Communicating with other departments for their specific requests
- Meet deadlines
- Design of assets (conbook, schedule booklet, posters, banners, etc…)
Please submit a link to your portfolio when applying for this position!
3D Artist
As we’re building up the virtual convention, we’re looking for 3D artists who will help design and texture virtual environments. We’ll consider those with experience with any one of the following:
- Texturing
- Lighting
- Unity experience
Note that artists can use any program desired, so long as files are exported in the .fbx format.
Artists
The Artists will create original art for the convention’s many needs! You will be part of our Artist Pool and by completing assets you gather points that will give you rewards up to a free dealers den table!
Core Responsibilities
- Have some availability to complete work for FE as-needed
- Meet deadlines
Please submit a link to your portfolio when applying for this position!
General Positions
Programming Team Member
This role will check in with event hosts during the convention and will help to make sure panels and events run smoothly.
Core Responsibilities
- Communicating with panelists, event hosts, and other staff with regards to panel needs
- Taking headcounts at panels
- Ensuring events run on time, with the resources needed
- Some setup and teardown before and after the convention
With regards to this position, the Team Member will need to be comfortable walking/standing for extended periods of time, as well as clearly communicating with event hosts and fellow team members.
Website Content Manager
The Website content manager will work with the director of Presence and the publicity department to write the content for our website.
Skills that we are looking for with this position:
- Must have good written Canadian English skills
- Previous writing experience would be preferable
- Good communication skills
Core Responsibilities
- Communicating with other departments
- Meeting deadlines
Con-Store Coordinator
We need a Con-Store Coordinator! Someone to think of new products and keep stocks of the current ones. This person would manage the online store as well as the physical store! You would need to be a Toronto local to have access to our products for photoshoots.
- Plan out new products and get cost estimates
- Work alongside the Art department to design the products
- Manage and review inventories
- Work load would be spread throughout the year (con presence is preferred but not mandatory)
- Must have knowledge of online store front or have relevant experience relating to an online store
Logistics Team Positions
Logistics Second in Command
Furnal Equinox currently has an opening for our Logistics Second in Command.
The candidate will be have responsibilities including but not limited to:
- Assisting with pre/post convention Logistics Department tasks and paperwork.
- Assisting with inventory at the storage locker.
- Making occasional trips to the storage locker pre/post convention for Logistics Department tasks.
- Being available for Logistics Department tasks during the convention.
To apply for this position, please send an email to
volunteers@furnalequinox.com
with the subject line: Logistics Second in Command Application or use the form below.
As we are very busy and volunteering our time, please understand that only those selected for an interview will be contacted.
Logistics Staff
Furnal Equinox currently has an opening for Logistics Staff.
The candidate will be have responsibilities including but not limited to:
- Assisting with inventory at the storage locker.
- Making occasional trips to the storage locker pre/post convention for Logistics Department tasks.
- Being available for Logistics Department tasks during the convention, which will mainly include setup and teardown.
To apply for this position, please send an email to
volunteers@furnalequinox.com
with the subject line: Logistics Staff Application or use the form below.
As we are very busy and volunteering our time, please understand that only those selected for an interview will be contacted.
Vehicle Driver - Cube Truck (May also be filled by Logistics Staff)
Furnal Equinox currently has an opening for a Vehicle Driver for the Logistics Department. If you are interested in applying as Logistics Staff, you may choose to also fill this position.
The candidate will be have responsibilities including but not limited to:
- Being comfortable driving a sixteen foot cube truck in the Greater Toronto Area.
- Being able to provide a driver’s abstract (To be discussed during your application.)
- Being available to drive a cube truck for setup/teardown.
- Assisting with loading and unloading at the convention site and/or the storage locker.
To apply for this position, please send an email to
volunteers@furnalequinox.com
with the subject line: Vehicle Driver Application or use the form below.
As we are very busy and volunteering our time, please understand that only those selected for an interview will be contacted.
Setup Help
Furnal Equinox currently has an opening for a Setup Help position for the Logistics Department.
The candidate will be have responsibilities including but not limited to:
- Arriving at the hotel early on Thursday before the convention to meet up and travel to the storage locker.
- Assisting with loading and unloading the rental truck at the storage locker.
- Assisting with unloading the rental truck at the convention site.
To apply for this position, please send an email to
volunteers@furnalequinox.com
with the subject line: Setup Help Application or use the form below.
As we are very busy and volunteering our time, please understand that only those selected for an interview will be contacted.
Teardown Help
Furnal Equinox currently has an opening for a Teardown Help position for the Logistics Department.
The candidate will be have responsibilities including but not limited to:
- Being available on Sunday evening to meet up at the convention site for tear down.
- Assisting with tear down onsite as needed.
- Assisting with loading the rental truck at the convention site.
- Assiting with unloading the rental truck at the storage locker.
To apply for this position, please send an email to
volunteers@furnalequinox.com
with the subject line: Teardown Help Application or use the form below.
As we are very busy and volunteering our time, please understand that only those selected for an interview will be contacted.