Volunteer

Our volunteers take time out of their busy schedules, giving their spare hours to make sure the convention runs successfully. Without them, Furnal Equinox simply wouldn’t happen. As our convention grows, we try to offer more to our attendees, and that requires us to constantly grow our volunteer team.

Volunteers often work just a few hours here and there while attending the con.

Click here to apply!

Staff

Staffing is a larger time investment, and usually involves duties before the convention as well as during. Our core team of Staff, Department Heads, and Directors work closely together to make sure the inner workings and fine details of our events go as smoothly as possible.

Staff are also Volunteers, but they are the core members of our team. They commit more time to working the convention than Volunteers, but they also receive more perks and rewards, and are assigned to a designated department under which they work. Some staff positions are very involved, while others are less so, and some positions get most of their work done in the months before the con even begins. See below to find positions that best fit you here at Furnal Equinox! 

Click here to apply!

Open Staff Positions

Finance Team Positions

Our Finance team is focused on effective record-keeping, reporting, and policies to help maintain good stewardship of funds entrusted to us. Further, they are essential to our leadership team to help them make sound decisions. Positions on our Finance Team all require some experience in either accounting or finance-related roles, and also require passing a background check.

Treasurer

Core Responsibilities:

  • Maintain all books and records for the organization, and prepare any necessary filings as required by government
  • Prepare and provide regular financial reports and analysis for the Board, Chair, and directors
  • Oversee financial policies related to purchasing, procurement, and cash handling
  • Administer the organization’s annual budgeting process

This position requires experience in an accounting/bookkeeping role, or similar background. A Chartered Professional Accountant (CPA) is highly desired.

Security Team Positions

Security Team Member

The Security Team is a customer service department, focusing on assisting attendees in a general capacity as well as providing a source of safety at event.

Core Responsibilities

  • Answering general attendee questions and directing them to locations where they can get further information (Convention Operations, Information Desk)
  • Monitoring the Convention space and serving as a representative of the Staff Team to identify issues of various types and to assist with resolution
  • Assist in managing the lines for large events.

Registration Positions

Registration Team Member

For the majority of attendees, their first interaction at Furnal Equinox is with Registration staff.  Registration staff welcome and check-in attendees, providing them access to Furnal Equinox.

Core Responsibilities

  • Verify and check-in registered attendees
  • Process registration payments, issue badges, and hand out sponsor goodies
  • Ensure compliance with registration policies
  • Answer registration-specific questions and direct attendees to further information

Registration staff require a combination of these core skills: in-person customer service, ability to work quickly & accurately under pressure, and an ability to maintain confidentiality.  Detailed training will be provided.

Publicity and PR Positions

The following positions act as a voice on behalf of the convention, often communicating with third parties or social media followers directly. The Publicity team coordinates on many of the following projects. As such, teamwork and professionalism in both internal and external communication is a must, and some experience working in a communications role in the past (e.g. sending newsletter, customer service/support, etc.) is preferred.

Chat Moderators

We need several moderators for various rooms who will work with the Lounge team to be sure
that chat participants follow our rules and Code of Conduct. The spaces needing
moderation at this time are:

  • Discord

 

Content Writing Assistant

The Website content manager will work with the Publicity lead department to write the content for our website and social media.


Skills that we are looking for with this position:

  • Must have good written Canadian English skills
  • Previous writing experience would be preferable
  • Good communication skills

​Core Responsibilities

  • Communicating with other departments 
  • Meeting deadlines 

Artist Position

Artist Pool Manager

The Artist Pool manager is responsible for communicating with our external artists and providing them with updates and projects depending on the convention’s needs.


​Core Responsibilities

  • Communicate with team via Telegram, Slack, and/or Discord as needed
  • Good communication skills
  • Keeping an open line of communication between the art department and the artists

You can be an artist who also manages the artist pool!

Designers

The designers will work with the director of Presence to put together the conbook, the scheduling booklet, posters and website assets. 


Skills that we are looking for:

  • Base knowledge of InDesign and/or Illustrator (or any other relevant apps. Licence can be provided by us)
  • Able to work with others and accept feedback
  • Good communication skills

​Core Responsibilities

  • Communicating with other departments for their specific requests
  • Meet deadlines 
  • Design of assets (conbook, schedule booklet, posters, banners, etc…)

 

Please submit a link to your portfolio when applying for this position!

3D Artist

As we’re building up the virtual convention, we’re looking for 3D artists who will help design and texture virtual environments. We’ll consider those with experience with any one of the following:

  • Texturing
  • Lighting
  • Unity experience

Note that artists can use any program desired, so long as files are exported in the .fbx format.

General Positions

Programming Team Member

This role will check in with event hosts during the convention and will help to make sure panels and events run smoothly.

Core Responsibilities

  • Communicating with panelists, event hosts, and other staff with regards to panel needs 
  • Taking headcounts at panels
  • Ensuring events run on time, with the resources needed
  • Some setup and teardown before and after the convention

With regards to this position, the Team Member will need to be comfortable walking/standing for extended periods of time, as well as clearly communicating with event hosts and fellow team members.

Sponsor Experience Lead

Our sponsors are a big part of our convention and are invaluable in providing support that allows our convention to continue each year. We are looking for a creative, organized person to help pick out all the great swag that our sponsors, supersponsors, and other support levels receive.

Responsibilities include:

  • Proposing promotional items to be given to sponsors

  • Planning special events exclusive to the sponsor+ levels

  • Acting as a liaison at the convention to ensure all events are delivered at a quality that reflects the value of our sponsor+ supporters

  • Coordinating with other departments to ensure the delivery of a great sponsor experience

  • Soliciting feedback from sponsors to influence planning for future years

  • As the department grows, guiding the department and the staff within it

Previous convention or event planning experience is an asset, but not required. If you are interested in applying for the position, please submit a form below.

Fursuit Department Team Member

Fursuit Department team members work with the Fursuit Department Lead and 2IC to ensure headless lounges are well stocked and adhering to COVID precautions, as well as assisting with Fursuit team run events

The ideal candidate will:

  • Have experience wearing and/or making fursuits

  • Be able to stand/sit for extended periods of time

  • Keep track of the loaning and return of fursuit repair kits

  • Previous experience in customer-facing positions an assett

Logistics Team Positions

Logistics Second in Command

Furnal Equinox currently has an opening for our Logistics Second in Command.

The candidate will be have responsibilities including but not limited to:

  • Assisting with pre/post convention Logistics Department tasks and paperwork.
  • Assisting with inventory at the storage locker.
  • Making occasional trips to the storage locker pre/post convention for Logistics Department tasks.
  • Being available for Logistics Department tasks during the convention.

    To apply for this position, please send an email to


    volunteers@furnalequinox.com

    with the subject line: Logistics Second in Command Application or use the form below.
    As we are very busy and volunteering our time, please understand that only those selected for an interview will be contacted.

    Logistics Staff

    Furnal Equinox currently has an opening for Logistics Staff.

    The candidate will be have responsibilities including but not limited to:

    • Assisting with inventory at the storage locker.
    • Making occasional trips to the storage locker pre/post convention for Logistics Department tasks.
    • Being available for Logistics Department tasks during the convention, which will mainly include setup and teardown.

      To apply for this position, please send an email to


      volunteers@furnalequinox.com

      with the subject line: Logistics Staff Application or use the form below.
      As we are very busy and volunteering our time, please understand that only those selected for an interview will be contacted.

      Volunteer with Us

      If you would like to volunteer with us, please fill out this short application!

      Step 1 of 2

      Your Personal Information

      Thank you for your interest in volunteering with Furnal Equinox! Before we begin, we'd like to ask you a few questions about yourself.
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